Gym, yoga, dance for adults
- Clients reach out themselves — via DMs, Telegram or the website
- The main thing is reminding them of the group and time
- Membership renewal is the key moment
- Winning back those who drop off after holidays or vacation
ServicesBusiness automationFor gyms and studios
CRM for gyms and studios
CRM for gyms and studios
CRM for gyms and fitness studios without new software: I connect automation to your CRM or Google Sheets — trial classes, memberships, reminders, winning clients back.
- Price quoted personally
- Price — personally, after a call
- Your CRM or Google Sheets
Just write — I’ll take it from there. I’ll estimate your task at no cost.
Sheetall leads together
CRMdeals and clients
To your Telegraminstantly, with the source
Remindersto clients, automatically
What it is
CRM for gyms and studios: what it really is
In a gym, yoga or dance studio, every client follows the same path: DMs you about a trial class, comes in, buys a membership, attends, then quietly disappears. Often the admin tracks these steps by hand — in chats, a notebook and from memory. That’s exactly where people get lost.
You don’t have to install new software. If you already have a CRM for your club, I connect automation to it, and leads land there on their own. If you don’t, I pick a tool for the job — the simplest is Google Sheets you open on your phone. Notifications go to you and your trainers on Telegram.
It fits fitness studios and sports clubs, yoga, dance schools, swimming pools, sports classes and schools — anywhere with a trial class, a membership and a group schedule.
Gordey Fisun · updated
Who it’s for
CRM for a kids’ sports club and for a studio — different clients
The process is similar, but different people write to you — and the messages should sound different.
Sports clubs and schools for kids
- Parents write and pay, the child attends
- Reminders go to parents, with the child’s name and group
- Groups by age or level — kept separately in the database
- Each trainer gets their group list for the day on Telegram
What I automate
Gym automation: where clients get lost
Each card is a separate step. Start with one and add the rest later.
Trial class booking
A trial request from DMs, the website or a call lands in your database tagged with its source. The person gets a confirmation with the time and address, the trainer gets told who’s coming.
Class reminders
The day before, a message: group, time, room. If they reply “can’t make it,” the admin sees it right away and can offer the spot to someone else.
After the trial class
The next day the person gets a short question about how the class went, plus membership options. No reply? You get a reminder to call them.
Membership running out
A few classes left or the end date is near — the client gets a reminder to renew. You get a list of everyone whose membership ends this week.
Winning back clients who drop off
A client hasn’t checked in for a few weeks — the automation spots it in your database and sends them a message from the studio. You get a list of who to call.
Report to the owner
Every Monday on Telegram: how many trial classes, how many bought a membership, whose membership is ending and who hasn’t come in a while.
What you get
A fitness studio CRM that runs by itself
A client base that updates itself
Who came to a trial, who bought a membership, whose membership is ending — all in one place. Open it on your phone and see everything — no piecing it together from chats.
Notifications to you and trainers
A new lead, a client cancelling a class, a client who didn’t renew — a Telegram message goes to the person it concerns, not to a group chat.
Intake form and contract from a template
Filled in from the lead’s details. For kids’ clubs — with the child’s name and a parent’s contact, no retyping by hand.
Everything on your accounts
The database, workflows and access are yours from day one. If the schedule or membership rules change, you update them in one place.
Live demo
Watch a lead go through on its own
This is working code, not a picture. Send a request and you’ll see where it lands and who finds out.
How we start
From the first call to launch
All you do is tell me how a client gets from a trial class to a membership.
You walk me through your day
How you book trial classes, where you track memberships, who reminds clients. A voice message works.
I map the client journey
From lead to membership renewal: what happens by itself and what stays with the admin. You see the map before launch.
A trial month alongside your usual way
Reminders and leads run in parallel with how you work now, until you’re sure nothing gets lost.
Launch and a walkthrough for the team
I switch it on and show the admin and trainers where to look. Access stays on your accounts.
5.0 · 37 reviews
- You decide whether to move forwardAfter each stage, you can stop the project. You pay only for completed and accepted stages. I refund any prepayment for stages not yet started.
- The price is final. Overruns are on meIf the task hasn’t changed, the amount named at the start doesn’t grow. If it has, we talk first, then I do the work.
- Not what we agreed — money back
- Bugs are mine. 6 months at no cost
- Critical issues — within 2 hours
- Code, domain, data — yours from day one
Questions
Questions from studio owners
Do I need a new CRM for my gym or studio?
A new CRM for your gym isn’t required. If you already have club software, I connect automation to it, and leads and reminders run through it; if not, I pick a simple tool, such as Google Sheets.
Can a spreadsheet replace a CRM for a dance or yoga studio?
A small dance or yoga studio is often fine with Google Sheets: you see clients, groups and memberships, and you can open it on your phone. Reminders and Telegram notifications work just as they do with a CRM.
How does automation help win clients back to a gym?
The automation checks your CRM or spreadsheet for who hasn’t attended in a while or didn’t renew their membership. Those clients get a message from the studio, and the owner gets a list of who to call.
Does this work for a sports school or a kids’ sports club?
Automation fits both a sports school and a kids’ club: reminders go to parents with the child’s name and group, and the trainer gets their group list on Telegram. Groups by age or level are kept separately in the database.
Where do trial class requests go?
Trial class requests land in your CRM or spreadsheet tagged with where the person came from: Instagram, the website, Telegram or a call. At the same time, you or your admin get a Telegram notification.
How much does fitness studio automation cost?
I’ll name the exact price of fitness studio automation after our first call, and it won’t go up after that. The price depends on the number of steps and on what the automation connects to: your CRM or a spreadsheet.
What should I prepare for the first call?
For the first call about studio automation, just name the software you use for clients now, if any, and briefly tell me how a person gets from a request to a membership. I’ll ask about the rest myself.